No SetupNo WritingNo CablesOne Tap to Start Recording
Just open RoomX and tap to start recording.
PAPERLESS MEETING ROOM
The All-in-One AI Meeting Solution
RoomX manages meeting rooms and digital documents. NoteX uses Vietnamese AI to capture minutes and assign tasks. One solution replacing printed materials, notebooks, and post-meeting emails.
Try it for 30 days in a real meeting room — no infrastructure changes needed.
1M +
NoteX users worldwide
SotaSpeech v2
Our proprietary Vietnamese AI model
HOW IT WORKS
One Meeting, Three Stages, Zero Paper
Paperwork doesn't just happen during meetings. It starts with printed materials and ends with manually typed minutes sent by email. RoomX and NoteX handle all three stages.
Step 1
Before the meeting
The host opens RoomX, taps once to start. Attendees scan the QR code on screen with their NoteX app.
QR Check-inAttendee ListInstant Meeting Docs
Step 2
During the meeting
Because it already knows who's in the room, NoteX matches voices to the right names instead of numbering speakers.
Live Content100+ LanguagesSpeaker Recognition
Step 3
After the meeting
Shared minutes go to everyone who scanned, in the format your organization already uses.
Word/PDF ExportShared Room BoardVietnamese Document Format
ROOMX
Scan One QR Code, Give Everyone the Same Minutes
RoomX is the companion app running in the meeting room. Tap once to start recording. Attendees scan the QR code on screen with NoteX -adding their name to the attendee list and getting the shared minutes after the meeting.
No SetupNo WritingNo Cables
Scan QR Instead of Taking Attendance
The attendee list forms as people scan in - no one needs to sign a paper attendance sheet.
A single copyInstant summaryOne Shared Set of Minutes, Not Multiple Versions
Everyone who scans gets the same copy. No more comparing notes or arguing over whose version is right.
Easy to ViewRemove MembersAdmin Manages Participants
Easily view the participant list and remove anyone who is no longer needed in the meeting.
NoteX Knows Who Scanned In
Since NoteX knows who’s in the room, it matches voices to names instead of “Speaker 1” and “Speaker 2”.
MEETING FORMAT
Every Meeting, One Set of Minutes
In-room meetings, Teams calls, or conferences with hundreds of locations - all follow the same workflow and produce the same meeting minutes. No extra process for your admin team.
Online Meetings
NoteX knows who's in the room, so it matches voices to names instead of Speaker 1, Speaker 2.
Attendance
Scan the QR code in the room
Large & Hybrid Events
Multiple locations, in-room and remote attendees - all combined into one set of minutes.
Attendance
On-site QR scans combined with the online participant list
In-Person Meetings
Open RoomX and tap to start. Attendees scan the QR code with their NoteX app.
Attendance
Track attendance with QR check-in on-site and a digital attendee list.
NOTEX
Minutes in Your Format, Ready Before Everyone Leaves
NoteX runs on SotaSpeech v2, our in-house Vietnamese speech recognition model. It handles overlapping speech, English phrases, and speakers several meters from the mic.
Minutes, Not a Transcript
Summarized around discussions, decisions, and action items - the things leaders actually need.
Identify Speakers by Name
Each person registers their voice once. From then on, minutes show their name instead of “Speaker 1” or “Speaker 2”.
Vietnamese Document Standards
Headers, reference numbers, attendees, chair’s conclusions, and signature fields—all aligned with your organization’s template.
Ask Your Meeting Archive
“What discount rate did we agree on last quarter?” → Get the answer with a citation to the exact section of the minutes.
VOICE IDENTITY
Register Your Voice Once, Use It in Every Meeting
The biggest challenge with automated minutes is knowing who’s speaking. NoteX uses voiceprints: each member records a short sample, and the system recognizes them in every meeting that follows.
Record Your Voice
Read a short passage in the NoteX app. Do it once - no need to repeat it in every meeting room.
Create Your Voiceprint
SotaSpeech v2 extracts your voice features into a vector. The original recording doesn’t need to be stored.
Scan QR, Get Recognized
Scan the QR code in the room. NoteX already knows who you are and what your voice sounds like. No roll call, no individual microphones.
Choose Where Your Meeting Data Is Processed
Meeting content and voiceprints are sensitive data. Since SotaSpeech v2 is our proprietary model and uses no third-party APIs, processing can run entirely within your chosen infrastructure.
Local Cloud
Runs on cloud infrastructure in Vietnam. Data stays in-country, with low latency and same-day deployment.
Best ForOrganizations with existing on-premise GPUs
Hybrid
Speech recognition runs on your servers, while management and applications use the shared platform.
Best ForOrganizations with data localization requirements
On-premise
The model, minutes, and voiceprints stay entirely within your internal network. No data leaves for the Internet.
Best ForGovernment, banking, and defense
Sign In with Your Organization Account
SSO via Microsoft Entra ID, Google Workspace, or existing LDAP.
Meeting-Level Access Control
Only invited participants can access the minutes and attached materials.
Access Logs
Track who viewed, downloaded, or shared each set of minutes and when.
Use Your Existing Equipment
The panel runs on Android tablets, while your existing microphones and displays can still be used.